Difficult conversations: when emotions get in the way

A colleague questions your approach. Someone in your team responds differently than you expected. You feel the tension rising. Perhaps you become defensive, withdraw or respond more sharply than you intended. Before you consciously notice what is happening, a familiar reaction takes over. You lose some of the openness to listen, understand each other and find a way forward together.

2000+Satisfied participants
9.3/10Average rating
1-to-1Personal guidance
Coach and client in conversation over an open binder by a bright window

Does this sound familiar?

"I want to become stronger in conversations, I often take the underdog position." That is how one participant wrote it down. Maybe you recognise this too:

  • When someone questions your approach, you immediately start defending or explaining yourself.
  • You become so focused on your own point of view that you find it difficult to stay open to the other person's perspective.
  • You withdraw or agree just to avoid tension, even when you see things differently.
  • Afterwards, you realise you didn't say what you wanted to say, or that the conversation went differently than you intended.

Why do difficult conversations become so challenging?

When a conversation becomes tense, your brain often falls back on familiar responses. You may start defending your point of view, become more forceful or withdraw from the conversation.

You may become so focused on convincing the other person, defending yourself or avoiding tension that it becomes harder to stay open to their perspective.

And that is where a conversation can become difficult: not because you disagree, but because you lose the openness to really hear each other.

How do you stay open in a difficult conversation?

Staying open doesn't mean you have to agree with the other person or hold back what you think. It means being able to listen, express your own point of view and stay connected, even when a conversation becomes tense.

In BrainRouting, you train your brain to make alternative responses more accessible. Through measurements of brain activity and direct feedback, your brain practises responding differently, while your coach helps you recognise what happens in challenging conversations.

As a result, it becomes easier to stay present, remain open to another perspective and express what matters to you, without losing the connection.

Coach and client discuss an open binder at a table by a window with plants

How often does this come up?

Before starting BrainRouting, participants describe what they would like to change. Source: analysis of the self-written development goals of 106 Be More You participants (50 SME business owners, 25 directors, 31 managers), 2026.

29
of 106 participants mention becoming defensive

They describe feeling affected by criticism or pushback.

25
of 106 participants mention reacting more sharply than intended

They describe becoming impatient or short-tempered in challenging situations.

9
of 25 directors mention defensiveness

Among directors, this is the most frequently mentioned development theme.

How BrainRouting creates room in difficult conversations

You don't train conversation techniques, but a brain that has more room to respond, even when a conversation becomes tense.

1

Your brain takes the familiar route

During training, you may notice how quickly you become defensive, try to convince the other person or withdraw when tension arises.

2

Your brain activity is measured

Sensors continuously measure your brain activity, providing objective data throughout the training.

3

Your brain gets direct feedback

The screen opens or closes in response to your brain activity. Through repeated feedback, your brain learns to respond differently.

4

More room to stay connected

Through training and repetition, other responses become more accessible. You can stay open to another perspective without losing your own.

“I was always stuck in my head. Last night, for the first time in my life, my mind went quiet. It is as if I found a 'reset button'.”
Aartjan van Erkel
Aartjan van Erkel
The most notorious copywriter in the Netherlands

Start with BrainRouting within a week

MindMirror

See your automatic patterns in action

For people who want to understand what happens under pressure, without starting a larger programme straight away. In 1.5 hours, you see how your brain responds in the moment and discover how your automatic patterns work.

excluding VAT

  • Format

    1-to-1

  • Duration

    1.5 hours

  • Location

    Driebergen

  • Investment

    € 395

Part of personal leadership

How you respond in difficult conversations is an important part of personal leadership. Being able to express your own point of view while remaining open to others helps you build stronger connections.

Read more about Reacting under pressure, or explore our earlier articles on feedback and dealing with criticism as a manager, both in Dutch.

Frequently asked questions about difficult conversations

When criticism feels threatening, your brain can quickly fall back on a familiar protective response: defending yourself. That happens faster than you can consciously choose how to respond. Afterwards, you may know exactly how you would have liked to handle the conversation.

Curious what your brain does when conversations get tense?

In a no-obligation introductory call, we explore what happens for you in the moments that matter, and whether BrainRouting could be a good next step.